Virtual board meetings are now a regular element of many companies director and board member engagement. While remote working was initially thought to be viewed as an infrequent way to help organizations through the COVID-19 epidemic, it is now a feature that is incorporated into their director and board member engagement. It can take time for boards to become comfortable and productive in virtual settings.
It can be challenging to create a sense of social interaction or camaraderie in a virtual space like it is in a physical environment. A quick poll, a quiz, or even breakout sessions could help break long presentations. A second problem is that those who aren’t familiar with using video conference or teleconferencing platforms might be intimidated by going online. This could result in less engagement than in the past.
It’s important to ensure that the technology platform chosen for online board meetings is user-friendly to make it user-friendly for everyone. It’s beneficial to review the technology before the meeting to ensure that everyone has the correct equipment and is able to participate without any problems. Limiting the length of online meetings may help to prevent screen fatigue. Some people feel uncomfortable when they are staring at their computer for too long. A brief agenda with estimated times for each item can assist the chair in managing the meeting and keep it moving.
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